Hall Rental

RENTAL COSTS

The management committee are currently evaluating the costs of running the hall, and the existing rental rates. It is envisaged that the current rates will have to increase after the Village Hall AGM in April 2022.

Event	Facilities	Locals price	Non Locals Price
Wedding	Hall/kitchen/bar	£200.00	£350.00
Party	as above	£75.00	£150.00
Session Hire	Hall only	£15.00	£40.00
Session Hire with kitchen	Hall and kitchen	£25.00	£50.00

Session periods are: Morning until 1.00pm / Afternoon 1.00pm until 6.00pm / Evening 6.00pm until 11.00pm

Please note that a Disco party requires a deposit of £100 in addition to the fee to cover the professional cleaning of the dance floor if drinks have been spilt on it.

The ‘locals’ price is available to residents of the following parishes: Umberleigh; Athrington; High Bickington and Chittlehampton.

GENERAL INFORMATION

The Hall Heaters are operated by coin meters in addition to the above charges. See detail on Booking Form

If access is needed outside the hire period (for deliveries/decorating/food preparation/cleaning up etc.) this must be arranged when making the booking and may incur an additional charge.

A “NO DAMAGE AND GOOD ORDER DEPOSIT” of £100 apply to some bookings (This separate to the hire charge).

Bar facilities are provided by Mark Jones, The Bell Inn, Chittlehampton and hirers are required to contact him regarding the bar arrangements (tel 01769 540368). This is a legal requirement. If you require a different bar provider this must be arranged at the time of booking and The Bell notified. This different bar provider must apply for a temporary license for the event and provide the booking secretary with a copy of the licence when confirming the booking. This also is a legal requirement.

Booking forms are available from Geoff Shallcross or by downloading. Bookings are made by completing the Booking Form and presenting it along with the required deposit to Geoff Shallcross, Old Tollgate, Dorridge Hill, Umberleigh EX37 9AD – Tel: 01796 540644 – Email: shallcross@fhsinternet.com

The completed booking form may be emailed back to Geoff Shallcross but must be confirmed by telephone in order to make the payment arrangements and key collection.

There is no WiFi at the hall, however there is a good 4G mobile signal with EE.

If you wish to inspect the hall and facilities, this can be arranged by phoning Geoff Shallcross, on 01769 540644.

Bookings Policy

The main objective of Umberleigh Village Hall Committee is to make the village hall the social hub of our community for everyone within the village and surrounding areas. The village hall should be available and affordable to hire for individual and organisations events. Rental costs will be kept as low as possible for locals within the parishes of Umberleigh, Atherington, High Bickington and Chittlehampton.

Terms & Conditions of Hire

Supervision

The Hirer should appoint a responsible person for the event. That person should familiarise themselves with the layout of the hall, Health and safety, fire policy and procedures, safeguarding children and vulnerable adults policy.
During the period of hire the hirer is responsible for the care and safety of the hall, all its contents and fittings and the behaviour of all persons using the hall.
The management committee reserves the right to attend any event to ensure these conditions are being observed.
Fireworks or smoke machines are not permitted

Damage and Accidents

The hirer must report any damage or any accidents that happen, to the management committee.
The hirer must enter any accidents into the Accidents Book which is kept in the village hall

Health and Safety and Hygiene

The hirer should familiarise themselves with the health and safety notices which are in the folder in the kitchen
The hirer must have a mobile phone available at the event
The hirer shall comply with all the conditions made in respect of the premises by the fire authority, Local Authority and local Magistrates Court. The premises licence conditions must be observed.
If food is being prepared and served all relevant food, health and hygiene conditions must be observed.

Safeguarding

Organisations hiring the hall for activities for children or vulnerable adults will be asked to confirm that they have suitable child protection policies or vulnerable adult protection policies in place before the first booking commences.
Individuals hiring the hall for activities for children or vulnerable adults should be aware of the village hall policy which is displayed in the hall and on the website.
The hirer shall ensure that any activities for children are supervised at all times and in compliance with local legislation.

Use of Premises

The hirer shall not use the premises for any purpose other than that described in the hiring agreement

End of Hire

The hirer is responsible for leaving the premises and surrounding area in a clean and tidy condition, all electrical appliances should be switched off and the building properly locked up.
Please take your rubbish bags away with you, no rubbish should be left in the hall

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Privacy Policy

Umberleigh Village Hall
The Station
Umberleigh, Devon, EX37 9AB

shallcross@fhsinternet.com

Tel: 01769 540644

Mob: 07989 672296